MINUTES OF HAVERHILL SELECTBOARD REGULAR MEETING

Monday, January 4, 2010

Draft Subject to Review, Correction and Approval at Following Meeting

Board Members Present: Roderick Ladd, David Joslin, Peter Heilemann, and Lynn Wheeler. Robert Maccini was excused.

Town Manager: Glenn English

Administrative Assistant/Finance Officer: Jo Lacaillade

Members of the Public Present: Howard Hatch, Annemarie Godston and Joel Godston.

Call Meeting to Order:

Chairman Ladd called the meeting to order at 6:00.

Approval of Agenda:

David Joslin made a motion to approve the agenda with the following additions under New Business: Response to Mr. Fillion’s regarding letter dated 11/2/2009; and addition of Building Permit application revision; the motion was seconded by Lynn Wheeler and carried unanimously.

Approval of Consent Agenda:

David Joslin made a motion to approve the consent agenda; seconded by Peter Heilemann and carried unanimously.

Scheduled Public Appearance(s) None

Town Manager’s Report:

TM English stated that there have been some concerns with the building permit application as it is currently; if it is stated that the work being done is under $2,500 no permit is required according to the current language. He felt the original intent was that if it was maintenance that would be exempt from a fee if under that threshold but a new shed, deck or something of that nature still should require a permit so that we don’t lose a record on the pickup. He felt that a revision might be necessary. The item has been added under new business for further discussion.

Public Hearings: None

Pending (Old) Business: None

New Business:

Ø Perambulation of Boundaries: Lynn Wheeler stated that Fred Shipman, a Selectboard member from Piermont had approached her about marking the lines between Piermont and Haverhill (as required by RSA 51:2). There was a brief discussion about this process. David Joslin made a motion directing Lynn Wheeler to work with Fred Shipman to arrange for the walking of the border; Eric Underhill has agreed to represent Piermont. Peter Heilemann seconded the motion which carried unanimously.

Ø Schedule 2010 Budget Hearing: Lynn Wheeler made a motion to approve February 4, 2010 at 7:00 pm as the Public Hearing of the 2010 Town Budget; the motion was seconded by David Joslin and carried unanimously.

Ø Committee/Commission Selectboard Representation: There was a brief discussion regarding the Planning Board Ex-Officio and the importance of a Selectboard member being able to attend those meetings. Currently Chairman Ladd is that Selectboard member but due to other obligations has not been able to make all of them. Lynn Wheeler stated that she would be willing to fill in for him until after Town Meeting when all Board assignments will be reviewed. Peter Heilemann made a motion to appoint Lynn Wheeler as an alternate ex-officio to the Planning Board; seconded by David Joslin and carried unanimously.

Ø Fillion Proposal: There was a brief discussion regarding Mr. Fillion’s proposal to the Town to help fund a Town Information Center. The voters recinded the positions of Town Library Trustees at the 2009 Town Meeting; the Town does not have a Town Library and the voters have not authorized a Town Library. David Joslin made a motion to decline to consider Mr. Fillion’s offer dated November 2, 2009; the motion was seconded by Peter Heilemann and carried unanimously.

Ø Building Permit Application Revision: There was a brief discussion regarding the current building permit application and verbage in the form that exempts work under $2,500 from needing a permit. TM English stated that a permit should be required for all work and the fee could be waived for anything under a set dollar amount. David Joslin made a motion to introduce the Building Permit application changes proposed by TM English and to put the item on the agenda for the next meeting. The motion was seconded by Peter Heilemann and carried unanimously.

Commission/Committee Reports:

Ø Lynn Wheeler stated that the Woodsville Armory Advisory Steering Committee is condensing all of the information and input that they have received for a presentation at a Selectboard meeting in the near future.

Correspondence: None

Comments of the Public: None

Comments of the Town Manager/Administrative Assistant-Finance Officer: None

Comments of Selectboard Members: None

Adjourn Meeting: Peter Heilemann made a motion to adjourn, seconded by Lynn Wheeler and carried unanimously. Chairman Ladd adjourned the meeting at 6:50 pm.

Minutes transcribed by Jo Lacaillade