MINUTES OF HAVERHILL SELECTBOARD REGULAR MEETING

Monday, October 27, 2008

 

Board Members Present:  Roderick Ladd, David Joslin, Robert Maccini, Peter Conrad and Peter Heilemann.   

 

Town Manager:  Glenn English                                                                      

 

Administrative Assistant/Finance Officer:  excused

 

Members of the Public Present: Joel Godston, Robert Clifford

 

Call Meeting to Order:

 

Chairman Ladd called the meeting to order at 6:00 p.m.

 

Approval of Agenda: 

 

Dave Joslin made a motion approve the agenda as written; seconded by Peter Conrad and carried unanimously.

 

Approval of Consent Agenda:

Peter Conrad made a motion to approve the Consent Agenda, seconded by Peter Heilemann and all approved.

 

Scheduled Public Appearances: None

 

Public Hearing(s): None

 

Town Manager’s Report:

TM English reported that the Board needed to name the business park road soon so that the lots could be addressed.   Peter Conrad suggested “Business Park Rd”.   TM English reported that the emergency generator has been installed, tested and is operational.   All that remains is construction of the security fence, which Mr. Clifford will be doing.   The project came in on budget.

 

TM English asked if the Board would approve a change to the HCMS Gym Usage agreement, adding Fridays to the schedule.   All approved.

 

Pending (Old) Business:

 

      Revised Personnel Manual:  After a review of the 10/14/08 draft the following change was made:   page 46  WORKPLACE SEARCHES delete “weapons” from first sentence.   Sentence should read, “To safeguard the safety and property of the Town’s employees, residents,  and the Town and to help prevent the possession and use of illegal drugs or substances or other

illegal items on Town premises…”   Bob Maccini made a motion to approve the Personnel Policies and Procedures Manual, with the noted corrections, seconded by Dave Joslin and all approved.

 

     Woodsville Road Funding:  Chairman Ladd presented a proposal to amend the “Memorandum of Understanding” between the Selectboard and the Woodsville Fire District Commissioners to change the road funding formula for the District (see attached).    All agreed that the changes more fairly reimbursed the residents of the Fire District for their share of road costs.   The formula will be based on assessed valuation as reflected each year in the MS-1 document.   The District will also receive a share of the “Highway Block Grant” based on population and road miles.   TM English reported that Senator Reynolds has drafted and introduced the legislative changes required.   He said we may need to request quick action by the Governor so that this would be done by town meeting day.   Bob Maccini made a motion to approve the amendment with the concurrence of the Woodsville Fire District Commissioners, seconded by Peter Conrad.   Peter Conrad requested that the Chair also vote.   The motion was unanimously approved by all Selectboard members.   Chairman Ladd said he would present the amendment to the Commissioners.

 

     Budget Process ’09:   David Joslin stated he thought the Selectboard should attend the budget meetings with the budget committee but should not take any positions on the town manager’s budget until the budget committee made their recommendations.   Bob Maccini stated the process, that the town manager prepares his budget and then it goes to the advisory budget committee which has no statutory authority but is authorized by town meeting to review the town manager’s budget and make recommendations to the Selectboard.   Rick Ladd wanted to make sure that the Selectboard has time to discuss any new programs or items during the process.   TM English reported that there will only be one new item in his ’09 budget which will be the new assessing software and hardware.   He will have a proposal on this by mid-November.   He also stated that his budget could be completed by the end of November which would allow more time for the review process.   The Board agreed that the process should begin as soon as possible.

 

New Business:

 

    Revisions to Building Permit Resolution, Fee Schedule and Application:   Rick Ladd reviewed the changes agreed to by the three fire chiefs.   The changes insure that the process will be consistently applied throughout the Town.   After review, Peter Heilemann made a motion to approve the revised resolution, seconded by Dave Joslin and all approved.

 

Commission/Committee Reports: None

 

Correspondence:

 

A letter was received from Wayne Presby asking to hook up to the sewer system.   After a discussion of hook up policy it was decided that TM English would get clarification from town attorney on the pending hook up agreements so that the Board can bring some closure to the process.   TM English was instructed to gather required information from Presby Construction so that a hook up agreement draft would be ready for the next Selectboard meeting.  

 

 

Comments of the Public:  None

 

Comments of the Town Manager/Administrative Assistant-Finance Officer: None

 

Comments of Selectboard Members:  None

 

 

Adjourn Meeting:  Bob Maccini made a motion to adjourn, seconded by David Joslin and carried unanimously.  Chairman Ladd adjourned the meeting at 6:58 pm.

 

Minutes transcribed by Glenn English