MINUTES OF HAVERHILL SELECTBOARD REGULAR MEETING

Monday August 4, 2008

Board Members Present: Roderick Ladd, Peter Heilemann, Bob Maccini and David Joslin. Peter Conrad was excused.

Town Manager: Glenn English

Administrative Assistant/Finance Officer: Jo Lacaillade

Members of the Public Present: Joel Godston, Annemarie Godston, Wayne Presby, Susan Brown, Edith Celley, Charles Chandler, Dale Kendall, Betty Conrad, Eleanor Ingbretson, Heidi Lyman, John Landrigan, and Ed Ballam from the Journal Opinion.

Call Meeting to Order:

Chairman Ladd called the meeting to order at 6:02 p.m.

Approval of Agenda:

David Joslin made a motion to amend the agenda by removing the line item “Appointment to Selectboard” and to approve the agenda; seconded by Bob Maccini and the amended agenda was approved unanimously.

Approval of Consent Agenda:

David Joslin made a motion to approve the consent agenda as presented; the motion was seconded by Bob Maccini and carried unanimously.

Public Appearances:

Charles Chandler, candidate for Grafton County Representative, introduced himself and gave a brief presentation of his qualifications and experience. There was a brief question and answer session.

Town Manager’s Report:

TM English reviewed with the Board a request that has been received from Haverhill Heritage, Inc. seeking a disbursement from the Mildred Page Fund for the purpose of reducing debt by paying extra on a loan that Alumni Hall has. Edith Celley gave a brief overview of their request. Bob Maccini made a motion to approve a $3,800 grant to Haverhill Heritage Inc. for the purpose of debt reduction; seconded by David Joslin and carried unanimously.

TM English stated that the grant from the Office of Emergency Management to purchase a generator for the JRM building has been awarded and he has put the project out for bid.

TM English reviewed a schedule that was received from Ray Burton that includes a breakfast meeting in Woodsville with the DOT Commissioner and a tour of the newly renovated bridge at Newbury Crossing.

Chairman Ladd asked TM English if there had been any resolution regarding the salt pricing issue. TM English stated that there had not been but that would be a subject that he would be discussing with Mr. Burton and the Commissioner. Board members were also invited.

TM English stated that he would be meeting with representatives of Beckett School on Tuesday to finalize an agreement for the clean up of the Court Street property and that agreement will be presented to the Board for approval at the next meeting.

TM English advised the Board that he and AA Lacaillade had been working on the Personnel Policy and a first draft should be available at the next meeting for their review.

Pending (Old) Business:

Ø White Mountain Biodiesel-Wayne Presby and Heidi Lyman: The ZBA has approved the application for construction of the facility in the Haverhill Business Park. After a review of the criteria and a brief question and answer session Bob Maccini made a motion to approve the sale of a parcel in the Haverhill Business Park to White Mountain Biodiesel, seconded by Peter Heilemann and carried unanimously.

Ø Haverhill/Bath Covered Bridge Selectmen’s Regulation for Use: Peter Heilemann made a motion to adopt the regulation for use presented for the Haverhill/Bath Covered Bridge, seconded by Bob Maccini and carried unanimously.

Ø Review of NPIAS information in Airport Master Plan: Chairman Ladd referred to sections of the Airport Master Plan that were placed in Selectboard members folders. Due to the fact that all Selectboard members had not yet had an opportunity to review the information this item was tabled until the next meeting.

New Business:

Ø Acceptance of Gift of Land-Saint Gobain to Conservation Commission: Bob Maccini made a motion to accept the gift of land from Saint Gobain to the Town of Haverhill for the Conservation Commission; seconded by David Joslin and carried unanimously.

Commission/Committee Reports:

Ø Assignment of Selectboard Members: Bob Maccini was assigned as ex officio to the Airport Commission.

Correspondence:

Chairman Ladd referred to a communication that he had received from Susan Brown, Library Trustee. Susan Brown gave a brief overview of a certified letter that was received at all libraries with a request for records and other history of the situation. The Library Trustees are asking that the Town Attorney be made available to the libraries. Bob Maccini made a motion to recess at 7:06 pm for consultation with Attorney; this motion was seconded by David Joslin and carried unanimously. Bob Maccini made a motion to reconvene at 7:44 pm, seconded by David Joslin and carried unanimously. The Town Attorney has been directed to prepare a statement for the Board and the issue of safety and education will be addressed with the libraries and their trustees through the Haverhill Police Chief.

Comments of the Public: None

Comments of the Town Manager/Admin. Assistant-Finance Officer:

AA Lacaillade reviewed a Forum on Public Assistance that will be held at the Horse Meadow Senior Center on Friday, August 15, 2008.

Comments of Selectboard Members:

Chairman Ladd stated that there was a Planning Board training session being put on by North Country Council on Tuesday, August 5, 2008.

Chairman Ladd reminded those in attendance that the rededication of the Haverhill/Bath Covered Bridge is scheduled for 11 am on August 23, 2008.

Chairman Ladd reviewed a letter that the Selectboard received from the Ammonoosuc River Local Advisory Committee which is made up from volunteers from Towns along the river. The committee does not have a budget and are asking that each Town represented on the committee make a $50 donation to cover postage and supply costs. On a motion by Bob Maccini, seconded by Peter Heilemann the Board unanimously approved the $50 donation.

Other Business: None

Sign Manifest and Other Warrants: Done

Adjourn Meeting: Bob Maccini made a motion to adjourn, seconded by Peter Heilemann and carried unanimously. Chairman Ladd adjourned the meeting at 7:55 pm.

Minutes transcribed by Jo A. Lacaillade

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