MINUTES OF HAVERHILL SELECTBOARD REGULAR MEETING

Monday September 28, 2009

 

Board Members Present: Roderick Ladd, David Joslin and Robert Maccini. Peter Heilemann was excused.

 

Town Manager:  Glenn English                                                                   

 

Administrative Assistant/Finance Officer:  Jo Lacaillade

 

Members of the Public Present: Ed Ballam-Journal Opinion.

 

Call Meeting to Order:

 

Chairman Ladd called the meeting to order at 6:03.

 

Approval of Agenda: 

 

David Joslin made a motion to approve the agenda; the motion was seconded by Bob Maccini and carried unanimously.   

 

Approval of Consent Agenda:

 

David Joslin made a motion to approve the Consent items of Pole License and to sign manifest and other warrants. The approval of the previous minutes will be moved to old business. The motion was seconded by Bob Maccini and carried unanimously.

 

AA Lacaillade asked for a clarification of the issue reflected in the minutes for the previous meeting with regards to the abatement of interest when a business that is delinquent at the time of transfer. After discussion of what the intent was and how the motion was made the Board wanted it clarified that any abatement of interest issue will be dealt with on a case by case issue which will include that it is a commercial business that it will continue in Town as a business, that the delinquent taxes will be caught up in a very specific brief period of time and other conditions that might apply in an individual circumstance. After those conditions are considered, then the Board will act on the individual application. David Joslin made a motion to approve the minutes as noted; seconded by Bob Maccini and carried unanimously.

 

 

Scheduled Public Appearances: None

 

Town Manager’s Report: None

 

Pending (Old) Business:  

 

Ø  Boston Post Cane Policy: The Selectboard reviewed some minor changes to the wording of the first draft presented at the previous meeting. Bob Maccini made a motion to approve the policy as written; seconded by David Joslin and carried unanimously.

 

 

 

 

New Business: 

 

Ø  Resignations: Bob Maccini read a letter of resignation of Peter Conrad from the Selectboard and Planning Board effective immediately. Bob Maccini made a motion to accept the resignation with appreciation and regret; seconded by David Joslin and carried unanimously. Bob Maccini read a letter of resignation of Shirley Cobb from the Heritage Commission. Bob Maccini made a motion to accept the resignation with appreciation and regret; seconded by David Joslin and carried unanimously.

Ø  Introduce and set hearing date for consideration and acceptance of the Woodsville Armory from the State of NH: The Board reviewed RSA 41:14-a which lays out the process for the transfer of the Woodsville Armory Building to the Town of Haverhill. A packet will be delivered to the Planning Board and Conservation Commission for review and recommendation as required by Statute. A tentative schedule for the necessary public hearings was set with the first public hearing to be on October 26th, the second required public hearing to be on November 10th and a vote to decide on the acceptance of the armory to be held on November 24th.  David Joslin made a motion to accept receipt of the Purchase Agreement and it will be forwarded to the Planning Board and Conservation Commission for review and recommendation; seconded by Bob Maccini and carried unanimously.

Ø  Letter to LGC requesting study of general assistance costs to municipalities: Chairman Ladd reviewed with the Board a letter that he is proposing to be sent to the LGC regarding the impact that General Assistance is having on communities. Bob Maccini made a motion to approve the letter as written and send it to the LGC requesting them to survey NH towns to see what is being spent on welfare statewide; seconded by David Joslin and carried unanimously.

Ø  GACIT Hearing: There is a Governor’s Advisory Commission on Intermodel Transportation (GACIT) hearing that will be held in Haverhill on Wednesday, October 7, 2009. The 10 year road plan will be discussed. TM English urged the Board to attend this meeting because it is a meeting where you can bring up any concerns you might have regarding the roads and bridges in the Town.

Ø  Introduce Vendor Service Agreement-Dog Boarding: The Board reviewed a vendor service agreement regarding the Boarding of dogs from surrounding Towns for a fee. There would be a monthly fee from each sending town and a daily fee for any dog boarded.  There was a brief discussion regarding this agreement and changes the Board would like to see and it will be placed on the next agenda for possible approval. AA Lacaillade gave an overview of future plans that Linda Smith has for the kennel which include holding a rabies and licensing clinic in the spring; and organizing VT-CAN which is a low cost Spay/Neuter service where residents would be able to take their animal to a central drop off point (the Town Pound) and the animals would be taken to a clinic for the spay/neuter program and then brought back at the end of the day for people to retrieve their pet.

Ø Holiday Schedule 2010: After a brief discussion Bob Maccini made a motion to approve the proposed holiday schedule for 2010 which includes the addition of Civil Rights Day in January with the understanding that TM English will take into consideration the addition of this holiday when working on the 2010 budget; the motion was seconded by David Joslin and carried unanimously. The Personnel Policy manual will be corrected to include Civil Rights Day.

 

Presentations and Awards: None

 

Commission/Committee Reports: None

 

 

Correspondence:  

 

The Board discussed the letter received from LeeAnn Nystrom, Planning Board clerk, regarding some issues she has with procedures at Planning Board meetings. After a brief discussion the Selectboard wanted it noted that they have received and reviewed the letter.

 

AA Lacaillade read a note delivered late in the day from a resident regarding whether the Town has any plans to install any CVM’s (the resident believes these are some sort of antennas)? The Board stated that they have no plans for any improvement to the cell service in this area; that is a private business issue.

 

Comments of the Public:  

 

Ed Ballam asked for a clarification as to where the kennel is located to which was responded at the Center Haverhill Armory. He also asked what the process will be to fill the opening left by the resignation of Peter Conrad. The Board will seek a replacement who will be appointed at a meeting in the future. That seat will be up for election to complete the 2 years left on the term at the next Town Meeting.

 

Comments of the Town Manager/Administrative Assistant-Finance Officer:  

 

AA Lacaillade asked the Board whether they were still interested in receiving copies of all building permits issued. After a brief discussion it was determined that no copies would be given to the members individually and that if they wanted to review them they are on a clipboard on the bulletin board outside the Selectboard Office.

 

Comments of Selectboard Members:  None

 

Adjourn Meeting:  Bob Maccini made a motion to adjourn, seconded by David Joslin and carried unanimously. Chairman Ladd adjourned the meeting at 7:40 pm.

 

Minutes transcribed by Jo Lacaillade